Storages

A storage is what physically holds your stock: a shelf, a case, a room, a drawer, a vehicle. Stock is always recorded per storage, so a storage’s page answers “what’s on this shelf right now?”

Adding a storage

From New storage on the storages list, enter a name (required, up to 100 characters) and a description (optional). Two storages in the same team can’t share a name.

If you have more than one building or site, assigning storages to a location makes them easier to tell apart. You can assign one when creating a storage or at any time afterward.

If you have many shelves, use Add many at once to create up to 100 in a single batch, one name per line.

Checking what’s inside

A storage’s details page lists the items it holds and their quantities. Adjust a quantity on the spot with the − / + buttons in the list (see Recording stock).

An empty storage shows suggestions for commonly used items — add one with a single tap on Put items.

Telling storages apart by sight

You can add photos to a storage too. Where similar-looking shelves sit side by side, a photo is the fastest way to confirm you’ve found the right one. Put a QR label on a shelf to open its storage directly by scanning.

Tips for keeping shelves and storage from getting cluttered are covered in the article How to organize office equipment and supplies.

Editing and deleting

Change the name, description, and location on the storage’s details page.

Deleting a storage deletes the stock it held too. Each affected item’s history keeps a record of the quantity dropping to 0, so you can still trace the change in its total later. Deletion can’t be undone, so we recommend moving stock to another storage first.

How they relate

Location "Warehouse 1F"
├── Storage "Shelf A"        → Packing Tape 8
├── Storage "Shelf B"        → Gloves 3
└── Storage "Backroom"       → Packing Tape 4

The item “Packing Tape” is shown as a total of 12, split across two storages.