Photos
The quickest way to make inventory tracking easier is taking a photo. You can add photos to items, storages, and locations.
Why take photos
Section titled “Why take photos”- No need to remember names: even if you don’t know the model number or official name, a photo tells you at a glance.
- Others can find it fast: a member handling stock for the first time won’t have to guess which item or which shelf you mean — the photo shows them.
- Fewer mix-ups: even with similar-sounding items or rows of near-identical shelves, a photo lets you check by sight.
- Search the gallery: switch the list to gallery view, and photos line up so you can find things by sight.
Make it a habit to snap a photo right after adding an item. Add a photo to a recently used item
Adding photos
Section titled “Adding photos”Add them from the photos section on the details page. On any device with a camera — iPhone, iPad, Android, or a computer — you can take one on the spot, or choose a saved image.
- Up to 20 photos per item, storage, or location.
- Each photo can be up to 5 MB.
- Large images are automatically resized to a viewable size before saving.
No photo yet? Make one with AI
Section titled “No photo yet? Make one with AI”In the iOS app, on an iPhone, iPad, or Mac that supports Apple Intelligence, Generate with AI in the photo menu creates a placeholder picture from the item’s, storage’s, or location’s name. Even things you don’t have yet, or that are hard to photograph, become easy to recognize in the list. The image is saved like any other photo, and you can replace it once you take a real one.
Reordering and the cover photo
Section titled “Reordering and the cover photo”Open Organize photos and drag to reorder. The first photo becomes the cover and is used for thumbnails and gallery view. Put your clearest, most identifiable photo first.
If a photo is sideways, fix it with Rotate 90°.
Deleting a photo
Section titled “Deleting a photo”Open the photo and select Remove photo. A deleted photo cannot be restored.
Finding by photo
Section titled “Finding by photo”In the iOS app, you can also open the item shown in a photo directly in Tana from the iPhone’s image search (Visual Intelligence). See Supported devices for compatible devices.