Don't share your account

Caution

One Tana account per person. Don’t share a single Google account or Apple ID across your team to sign in. Instead, invite each person as a member with their own account — inviting members is free.

Why you shouldn’t share an account

• It breaks the sign-in provider’s rules: A Google account or Apple ID is meant for one person. Sharing it among several people violates their terms of service and can get the account locked as a suspicious sign-in — which also locks you out of Tana.
• You lose track of who did what: Tana records every action by member. Share an account, and you can no longer tell who actually moved the stock.
• You can’t remove someone who leaves: Anyone who knows the shared account’s password can still view or change stock after leaving the team. Remove a member, though, and their access ends the instant you do.
• Your team can be suspended: For safety, Tana watches for account sharing. If it’s confirmed, we may suspend the team to protect it.
• Notifications don’t reach the right person: Low-stock alerts and other notifications are set per account. A shared account can’t give each person their own preferences.

What to do instead

• Invite each person as a member with their own account.
• Assign owner, admin, or member roles based on each person’s responsibilities.
• If you want to sign in with more than one method yourself, use Linking sign-in methods.

If you’re already sharing an account

1. Invite everyone currently using it as a member, with their own account.
2. Once everyone has joined, change the password on the shared account.
3. Remove the shared account from the team once it’s no longer needed.

Tana lets you switch between multiple accounts on iPhone and iPad, Android, and computers. Even on a shared device, keep one account per person.